CONTRACTORS AND TEMPORARY STAFF ENGIE SITES MINIMUM HEALTH, SAFETY & WELFARE STANDARDS

KINGDOM OF SAUDI ARABIA (KSA)

 

ENGIE’s Health & Safety policy aims to ensure that its service providers’ standards are at least equal to its own Health & Safety standards and, in particular, aim to eliminate serious or fatal accidents.

 

 

To ensure the right selection, evaluation process and performance monitoring of manpower suppliers and subcontractors, we have defined an acceptable minimum standard for health, safety and welfare rights of any person working on an ENGIE site on behalf of a Service Provider, to be applied in the KSA, regardless of the service provided. These standards should be added to each assets normal evaluation and selection process.

 

The final decision to integrate, keep or reject a supplier in the supplier panel remains with the ENGIE assets. This should be documented as per the internal asset procurement procedures and shared with the rest of the KSA assets.

 

Health, Safety and Welfare Management

 

  1. 1. The Service Provider shall provide and implement a Safety Management System which complies with OHSAS 18001/ ISO 45001 and/or accredited by third party and be relevant to all services it provides.

 

  1. 2. If the Service Provider does not have a Safety Management System, then they shall only be considered by ENGIE if they agree to become certified within one year from the time the service contract is awarded by the ENGIE entity. Failure to meet this requirement may render any service contract null and void at the sole discretion of ENG

 

Competence

 

  1. 3. The Service Provider shall ensure that employees provided to an ENGIE site are competent and hold the necessary qualifications, skills and experience to perform the work required and stipulated by ENGIE.

 

  1. 4. The Service Provider shall provide basic Health, Safety, Environmental and Welfare training to all employees allocated to an ENGIE entity such that they are able to avoid danger when working on an ENGIE site.

 

Risk Management

 

  1. 5. The Service Provider shall ensure that all known hazards present on an ENGIE site (as notified by ENGIE) are made known to each employee prior to working on an ENGIE site.

 

  1. 6. The Service Provider shall supply all relevant Personal Protective Equipment to its employees, free of charge and replace any item as requi In case agreed that the ENGIE entity will provide the Personal Protective Equipment, this will be acknowledged and the cost impact will be included in the evaluation.

 

Accommodation

 

  1. 7. The Service Provider shall only use facilities which are: A recognised standard and managed to maintain reasonable living standards and follow KSA laws and regulations (Annexure 1):
  • The Labour Law of 2005 (issued by Royal Decree Number M/51 dated 23 Sha’ban

1426) and its Regulations, as amended from time to time (“Labour Law”)

  • Ministerial Decision    containing    the    requirements    relating    to      workers’

accommodation.

 

  1. 8. The Service Provider shall ensure that accommodation provided to its employees is fit for purpose and meets the following criteria, according to the regulation and:

 

  1. a. Has air conditioning which can maintain a habitable standard of 22oC (+/- 2oC)

and humidity should be between 30-60%.

  1. b. Has sufficient electrical sockets for the number of inhabitants (minimum of

1 per person).

  1. c. Has a dedicated bed for every person (“hot-bedding” is not permitted) with a

mattress, pillow and bedding provided. d.  Bunk type beds are limited to two levels.

  1. e. Has separate bathroom and toilet facilities with a maximum facility/ person

ratio of 1:10.

  1. f. Has separate facilities for cooking and eating.

 

  1. g. Has separate facilities for laundering clothes.
  2. h. Is regularly maintained by a competent authorit
  3. Has suitable emergency arrangements in place, which are tested at least twice per year.
  4. Has suitable first aid facilities available (commensurate with the number of occupants) and trained persons to administer first aid.
  5. k. Has suitable facilities to securely store personal belonging
  6. All rooms where more than one person is resident must be single sex. Health Monitoring
  7. 9. The Service Provider shall provide adequate health monitoring to its employees

such that they remain fit for work and do not pose any risk of harm to themselves or others when they are present on an ENGIE site.

 

Human Rights

 

  1. 10. The Service Provider shall not withhold any legal documentation (e.g. passports, ID cards) belonging to its employees, unless specifically requested by the employee.
  2. 11. The Service Provider shall honour all contractual requirements to its employees.

 

Reporting

 

  1. 12. The Service Provider shall supply ENGIE with accurate details of the total number of hours worked by its employees on the ENGIE site on a quarterly basis.

 

  1. 13. The Service Provider shall inform ENGIE of any incident where one or more of its employees were injured or were at significant risk of injury (near miss). Timelines for reporting of incidents are as follows:

 

Fatality

Within 12 Hours

Lost Time Accident

Within 24 Hours

Medical Treatment

Within 48 Hours

First Aid Treatment

Within 1 week

Hi-Po Near Miss

Within 1 week

Any deviation from the aforementioned minimum standards must be suitably risk assessed by ENGIE and be subject to written approval by the most senior ENGIE representative.

 

ANNEXURE 1

 

The following legislations have been reviewed:

 

  1. The Labour Law of 2005 (issued by Royal Decree Number M/51 dated 23 Sha’ban 1426) and its Regulations, as amended from time to time (“Labour Law”)
  2. Ministerial Decision containing the requirements relating to workers’ accommodation.

 

Accommodation

Detailed regulation provided on the location of the site and a building for workers’ accommodation.

  1. a) Each worker shall be allocated an area of not less than 12 square meters (including the area

of the dining hall, reception hall, bedroom, toilets, kitchen and hallways) provided that the worker's share shall not be less than 4 square meters of the floor area of the bedrooms.

  1. b) Single workers' homes shall be provided with the necessary furniture, and the employer is entitled to or able to hold the employee to pay the costs of repairing the damage caused by misuse.
  2. c) Each family consisting of a couple shall have a bedroom not less than 12 square meters and a reception and dining room area not less than 16 square meters, a kitchen area of not less than 6 square meters and an independent wash room (toilet) not less than 3 square meters. If the number of family members exceeds the spouses, a bedroom must be added similar to the bedroom mentioned above for every three persons or less.
  3. d) The roof of the building is not to be rented out for housing purposes.
  4. e) The height of the ceiling of rooms should not be less than 20 meters to provide proper ventilation and

reduction of temperature.

 

Lighting

  1. a) Lighting must be natural or artificial, and must be appropriate and available throughout the accommodation.
  2. b) Lighting must be designed and fitted in a way that it is easy to clean and does not cause build- up of d c)  Light bulbs which are located in areas such as a place used for food preparation or for dining are to be

unbreakable or covered by an unbreakable cover.

 

Ventilation

The building must be well-ventilated and artificial ventilation should be used in hot areas as well as natural ventilation. The accommodation should be fitted with the necessary devices or equipment required to maintain and measure the quality of the air.

 

Water closets (Toilets)

The appropriate number of toilets and showers should be available in proportion to the number of workers in the housing according to the following:

 

Number of worker Number of Toilets Number of Hadwasedbasin Number of shower places
From 1- 10 1 1 1
More than 11 1 for every 15 additional workers  1 for every 15 additional workers  1 for every 15 additional workers 

 

 There are special requirements for kitchen and dining hall.

 

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